1. Then the test administrators should:

   1. Positively identify all examinees.

   2. Fill in the proper information on the test log.

   3. Check the test booklet to ensure it is complete and contains no misprints or unreadable material. (NOTE: If the booklet contains errors, the test administrator must not use that test booklet and should immediately contact AU A4L for further instructions. Do not copy and mail or fax portions of the booklet to AU A4L for assistance as this action could result in a possible compromise.)

   4. Collect the Course 5 Test Data Disks from all students taking the 5A exam. This disk will be maintained by the TCF.

   5. Verify that the course exam being administered is the same edition as the edition that is in the students CDSAR record.

2. Before the examinee begins testing, the test administrator should tell the examinee to:

   1. Fill in the appropriate blocks entitled "COURSE #," "COMP ID," "EDIT CODE,'' "SOCIAL SECURITY #," date tested on back of answer sheet, and mark the bubbles with #2 pencil, to ensure a match when scanned at AU A4/6OS. If this is not done it will delay grading and posting of the student record at AU A4L. Fill in the bubbles on the back of the answer sheet to ensure this date is posted to the AU A4L record. If not correctly filled in, the date AU A4/6OS scans the answer sheet will be used.

   2. Check the address on the CE answer sheet to ensure results are forwarded to the correct address. If the address is incorrect, use an AU IMT Form 17 to correct and submit the AU IMT Form 17 along with the answer sheet. Testing officials should have AU IMT Forms 17 available.

   3. Write his or her name, rank, SSAN, and date of testing on the front cover of the examination booklet. For Course 5, verify that the same version number is contained on the CD and the Test Data Disk and ensure that the Test Data Disk label contains the student's full name, SSAN, and date of enrollment.

   4. Carefully read and follow the special instructions on the cover page of the course examination booklet.

   5. Ask questions before opening the course exam booklet.

   6. Circle the selected answers on the course exam booklet before transferring them to the answer sheet to avoid erasure marks on the answer sheet.

   7. Remember that the answer sheet is in numerical sequence by column.

   8. Note that any compromise of test material, including unauthorized possession of test materials, discussion of test content, or manipulating test dates on electronic exams, are violations of regulations and punishable under the provisions of the UCMJ.

3. During testing, the test administrator will be in charge of the testing room and will not leave once testing begins unless relieved by the TCO or alternate TCO. (NOTE: A TCO, alternate TCO, or test administrator must be present at all times during the testing session.) The testing time for the course examination generally should not exceed 3 hours (SNCOA course exam testing time should not exceed 70 minutes). The test should be administered in one session only.

4. E-exam follows the same 3 hours guidelines as paper exams with one exception.  A student Guide and tutorial are available for E-exam.  If the student asks to review the Student Guide or take the tutorial, the time used to take the tutorial should not be counted as part of the 3-hour time limit.

Test Interruptions

Ideally, the test session should be uninterrupted. However, there are times when disruptions occur. Students will not be penalized for events beyond their control.

In the event of a fire alarm or other emergency, the TCO/proctor and student should follow the appropriate local emergency response procedures. If conditions permit, the TCO/proctor should ensure that the PCs are powered off prior to evacuating the site. Test sessions interrupted by evacuations should be rescheduled (see A under Power Outages).

Power Outages

After the examinee has completed his or her examination, the test administrator should: (NOTE: This process is very important.)

1. Examine test materials to verify the examinee returned all materials, including authorized worksheets, if applicable.

2. Make sure the examinee's name, rank, SSAN, and the date of the examination is on the front page of the test booklet in which the student has marked his or her responses.

3. Make sure a test examinee has access to the course examination only during the authorized test administration period. An examinee may not review the contents of the examination once the testing period has ended and the exam booklet has been returned to the test examiner. Trainers and/or supervisors of examinees may not review examination booklets.

4. Retain the test booklet for 45 days from the date the examinee completed the test or until notified that the examination results have been received prior to the 45-day time limit. (NOTE: Tell the examinee that the exam booklet will be destroyed in 45 days unless he or she notifies you that the results have not been received.) If there is any question or problem concerning the examination score, retain the booklet until AU A4L has been contacted and the matter has been resolved.

5. Collect and shred, pulp, or burn all used scratch paper and worksheets.

6. Check the answer sheet to make sure there are no extraneous marks on it.

7. Place the answer sheet in the envelope provided and seal the envelope. More than one answer sheet may be sent in an envelope, but this increases the risk of losing or delaying many answer sheets if the envelope is lost or misrouted in the mail. Letters, notes, etc., should not be put in the answer sheet envelope because grading may be delayed. Annotations made on the answer sheet will be ignored. AU IMT Form 17 should be used for queries.

8. Place completed course examination answer sheets in the mail system by authorized testing office personnel. Do not give the envelope with the completed CE answer sheet to an examinee to mail.

9. Electronic scores must be transmitted immediately.  This will ensure test scores are posted prior to an enrollment expiring.  An electronic exam will not post automatically if received 30 days after the exam taken date.