Appendix A. Original Submissions

Sample transmittal letter for a volume

Checklist for shipping course material

Sample request to use copyrighted material

Contents of file ack.doc

Contents of file u1.doc

Contents of file appen.doc

Contents of file glos.doc

Contents of file bib.doc

Contents of file leg.doc

Contents of file u0.doc

AFIADL graphics requirements

Appendix B. Supplemental Submissions

Appendix C. Revising by Reusing Existing Materials

Sample transmittal letter for a volume

The notes in this sample are for clarification only. Do not repeat them in the document you send to AFIADL.

NOTE: Model your letter on this one, using only the sample statements that apply. Modify the format to suit your needs and to convey any other important information about your volume.

NOTE: Use letterhead.

MEMORANDUM FOR AFIADL/DCC

FROM: CC or other appropriate authority

 Street address

 Base, state, ZIP + 4

SUBJECT: CDC 3P052A, Law Enforcement Journeyman, Volume 2, Law Enforcement Functions

1. Course material for this volume was prepared according to the course chart submitted by this group and approved by this center.

2. The CDC writer is TSgt Mary Smith (DSN 000–0000), E-mail address: mary.smith@airbase.af.mil, who has (has not) attended the AFIADL Course for Authors.

3. This volume has (does not contain) lessons from other printed courses/modules. Lessons __ through __ are from CDC ____, volume _, dated ___, lessons __ through __.

4. Forms and publications referenced in this material are current.

5. Reference to medical treatment is (is not) in this volume.

6. Copyrighted material is (is not) in this volume.

NOTE: If a volume has copyrighted material, enclose a copy of each copyright release along with a copy of each request.

7. For Official Use Only material is (is not) in this volume.

8. No classified information is in this volume.

9. This volume was reviewed and approved according to AFI 33–360, volume 1, and AFI 36–2201.

10. All figures for this volume (except foldout 1) are sent in electronic format. Coordination hard copies are provided.

11. Figures have been cleared through the graphics shop, as necessary.

12. Color graphics are (are not) in this volume.

NOTE: If a volume has color graphics, enclose justification letter.

                                                              NAME, Grade, USAF
                                                              Duty Title                                                        

                                                                        

Attachment:

Checklist for shipping course material

 

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Checklist for shipping course material

The note in this sample is for clarification only. Do not repeat it in the document you send to AFIADL.

NOTE: Mark applicable areas with an “X.” Mark nonapplicable areas with “N/A.” Write in number of items, when needed.

Course/volume _____________________________ Date_______________________________

Preparing agency_______________________________________________________________

Administrative materials

 

AF Form 74, Communication Status Notice/Request

 

Letter of transmittal

 

Copyright release (copy)

 

Color justification letter (when color illustrations are needed)

Diskettes

 

Number of text diskettes

 

Number of graphics diskettes

 

Number of CDs

 

Total number of diskettes and CDs

Files

 

front.doc

 

Number of unit files

 

appen.doc

 

glos.doc

 

bib.doc

 

leg.doc

 

ack.doc

 

u0.doc (How many multiple-choice items are included?)

Graphics

 

Number of figures

 

Number of foldouts

 

Number of color illustrations

Course author information

Name/rank ____________________________________(print/type)

Signature _____________________________________ Date ___________ DSN ____________

E-mail address _________________________________

Author’s supervisor _____________________________(print/type)

Signature _____________________________________ Date ___________ DSN ____________


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Sample request to use copyrighted material

The note in this sample is for clarification only. Do not repeat it in the document  you send to AFIADL.

NOTE: Use letterhead.

Name of Company                                                          Date

Address

Salutation

We are preparing a work to be published for the Department of Defense for use in training courses. We ask your permission to include in the course this material published by your company, royalty free:

__________________________________________________________________

__________________________________________________________________

Please indicate below whether the Department of Defense may use this material in training courses (including computer-based training) with an appropriate credit line. The courses containing your material will not be placed on sale by the federal government.

Tell us whether you want special wording for the credit line. A self-addressed envelope is enclosed for your convenience.

   

(Signature and title of requesting government agent)

Yes

No

 

___

___

The PERMISSION requested above is hereby granted, royalty free.

___

___

We want the CREDIT LINE to be in a special form and have so indicated in an enclosure to this letter.

 

(Name of copyright proprietor or authorized agent)

 

By___________________________________________  Date__________________

 

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Contents of file ack.doc

The notes in this sample are for clarification only. Do not repeat them in the file you send to AFIADL.

NOTE: Model your acknowledgment on this one, using only the sample statements that apply.

NOTE: When you can cite units or sections of your volume that use specific copyrighted text or figures, do so. If appropriate, use the table function in Word.

NOTE: Adhere to any stipulations set forth in the copyright release. The wording here is only for illustration. Copyright owners often specify required wording.

Acknowledgment Times New Roman, 16 pt, bold, flush left

PREPARATION of this volume was aided through the cooperation and courtesy of the Widget Corporation, who furnished technical materials for the new transponder erector. Permission to use this information is gratefully acknowledged. Unit 3 of this volume uses extracts from the Widget Corporation’s Manufacturer’s Handbook for Installing Widgets.

The figures listed here have been reproduced by permission of the Super-Cala Communications Company from Fragilistic Practices Newsletter (FPN):

Date

FPN Figure Title

FPN Figure Number

CDC Figure Number

Aug 97

Even Count PIC Cable

12.3

F3–7

Jun 97

49-Type Cable Terminal

13.9

F3–15

Jan 98

Cable Splicing—General

18.6

F4–8

In accordance with the copyright agreements, distribution of this volume is limited to DOD personnel. The material covered by this permission may not be placed on sale by the federal government.


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 Contents of file u1.doc

The notes in this sample are for clarification only. Do not repeat them in the file you send to AFIADL.

NOTE: This abbreviated unit file demonstrates the headings and general format you will use. To indicate omitted text, we have used “….”

Unit 1 . Weapons

1–1. Marksmanship Fundamentals............................................................1¯6

         001. Rifle marksmanship.........................................................................1¯6

         002. Handgun marksmanship...................................................................1¯7

         003. Firing under unusual conditions.........................................................1¯8

1–2. Maintenance....................................................................................... 1–9

         004. Disassembling and inspecting your weapon..................................... 1–10

         005. Firing problems and your immediate reaction................................... 1–10

         006. Combat control weapons problems................................................. 1–12  

T

his unit provides the information you need to develop marksmanship proficiency with the GAU–5 rifle and the M9 pistol. It describes the GAU–5, M9, and M–8 (pyrotechnic pistol) and introduces you to the operator maintenance procedures.

NOTE: An introduction for each unit is required.

NOTE: The standard number of spaces after the end punctuation of a sentence is one.

NOTE: The first word or two after the drop cap in the unit introduction use small caps.

1–1. Marksmanship Fundamentals Heading level 2 (Cap each main word.)

The factors that affect a person’s ability to fire and hit a target are fairly constant. Essentially, the shooter and the weapon must be in a firing position that forms a single steady unit. You must know how to align your weapon correctly on the target and be able to fire without disturbing the alignment. The skills you need to do these things are marksmanship fundamentals.

NOTE: An introduction for each section is required.

001. Rifle marksmanship Heading level 3 (Cap only the first letter of the first word.)

To become a marksman, you must understand thoroughly the fundamentals of marksmanship. Once you develop good shooting habits, periodically refamiliarize yourself with the basic fundamentals and relearn them if you must.

Sight alignment Heading level 4 (Cap only the first letter of the first word.)

Sight alignment, or aiming, is the first fundamental to learn. To learn sight alignment, you must know how to use your shooting eye.

Rapid focus Heading level 5 (Cap only the first letter of the first word.)

It is important to understand that the eye is capable of rapid focus from one distance to another, but it can’t be focused at two distances simultaneously. . . .

Front sight Heading level 6 (Cap only the first letter of the first word.)

Experience tells us that the best scores come from focusing on the front sight. The front sight is clear while the rear sight and target are fuzzy.

Rear sight Heading level 6 (Cap only the first letter of the first word.)

Sight alignment is the relationship between the eye and the front and rear sights. Therefore, you gain proper sight alignment by centering the front sight horizontally and vertically in the rear sight.

Sight picture Heading level 5 (Cap only the first letter of the first word.)

Sight picture differs from sight alignment. For sight picture, you add the target (aiming point) to the front sight blade.

Breath control Heading level 4 (Cap only the first letter of the first word.)

Breath control is important to the aiming process. If you breathe while you’re aiming, the rise and fall of your chest causes the weapon to move up and down. Since breathing disturbs the aiming process, you must know when and how to hold your breath. . . .

Trigger squeeze Heading level 4 (Cap only the first letter of the first word.)

Trigger squeeze is the act of pulling the trigger straight to the rear until the hammer falls. Pulling straight to the rear keeps you from disturbing the sight alignment, which is what happens if you apply side pressure on the trigger.

Trigger control Heading level 4 (Cap only the first letter of the first word.)

Trigger control is the most important fundamental of shooting. It’s the independent action of the forefinger on the trigger, with a uniformly increasing pressure straight to the rear until the rifle fires. . . .

002. Handgun marksmanship Heading level 3 (Cap only the first letter of the first word.)

The important elements of handgun marksmanship are:

·         Aiming.

·         Position.

·         Trigger squeeze.

·         Trigger control.

·         Follow-through.

NOTE: Use bullets button on custom toolbar. Cap first letter of the first word. Bullets are used here instead of numbers because this is not a simple list—the bullets emphasize and announce topics to be discussed in the lesson.

Trigger control Heading level 4 (Cap only the first letter of the first word.)

Trigger control (fig. 1–1) allows you to fire your handgun without disturbing your aim and is one of the most important fundamentals of shooting. . . .

NOTE: Blank line above legend should be Body Text style.

Figure 1–1. Trigger control. Use Legend style. (Cap only the first letter of the first word.)

003. Firing in unusual conditions Heading level 3 (Cap only the first letter of the first word.)

Marksmanship fundamentals apply to all firing situations. You must practice and be proficient with them before you try to adapt these procedures to less than ideal situations. . . .

After you complete these questions, you may check your answers at the end of the unit.

NOTE: To insert the STQ border, title, and instructions, click on the AutoText button on the custom toolbar.

001. Rifle marksmanship STQLO style

1.   Name the fundamentals of good marksmanship. STQs style

2.   What is the difference between trigger control and trigger squeeze? STQs style

. . . .

Answers to Self-Test Questions

NOTE: To insert the answers border and title, click on the AutoText button on the custom toolbar.

001 STQLO style. No period after the number

1.     Sight alignment, breath control, trigger squeeze, and trigger control. Answers style

2.     Etc. Answers style

. . . .

NOTE: Answers to matching exercises should be formatted like this:

004 STQLO style. No period after the number

1.     (1)    e. Answers style

        (2)        a. Subordinate Answer style

        (3)        c.

        (4)        b.

        (5)        d.

 

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Contents of file appen.doc

The notes in this sample are for clarification only. Do not repeat them in the file you send to AFIADL.

 

NOTE: If you have more than one appendix, you may use this format for a title page:

Appendixes Times New Roman, 16 pt, bold, flush left

Appendix A. RS Insulation

Appendix B. RV Insulation

Appendix C. PS Spacer

Appendix D. G&C, MGS, PSRE Insulation

NOTE: Appendix materials follow.

   

NOTE: If you have only one appendix, you may use this heading:

Appendix Times New Roman, 16 pt, bold, flush left

NOTE: Appendix materials follow.

NOTE: You may use this heading with or without a listing of subtopics.


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Contents of file glos.doc

The notes in this sample are for clarification only. Do not repeat them in the file you send to AFIADL.

Glossary Times New Roman, 16 pt, bold, flush left

Terms Times New Roman, 14 pt, bold, flush left

NOTE: Use an em-dash between each term and its definition.

NOTE: Capitalize each entry as it is supposed to be in the text. Capitalize the first letter of the first word in the meaning.

NOTE: Make sure entries are in alphabetical order.

antisidetone circuit—A telephone circuit that materially reduces sidetone without reducing the output of the telephone; without sidetone.

artificial line—Network that simulates the electrical characteristics of a transmission line.

attenuation—The decrease in amplitude of electrical energy as it passes through a device or a circuit.

 

Abbreviations and Acronyms Times New Roman, 14 pt, bold, flush left

NOTE: Capitalize each entry as it is supposed to be in the text. Each word in the spelled-out term is written lowercase unless the word is a proper noun.

NOTE: Use the table function in Word to develop glossaries of abbreviations and acronyms.

NOTE: Make sure entries in left-hand column are in alphabetical order.

AS&I

assembly, surveillance, and inspection

AVE

aerospace vehicle equipment

CBU

cluster bomb unit

CINC

commander in chief

DOD

Department of Defense

ECS

environmental control system

IEEE

Institute of Electrical and Electronics Engineers

MAJCOM

major command

MHz

megahertz

MOU

memorandum of understanding

NCA

National Command Authorities

Psi

pounds per square inch

RS

reentry system

 


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Contents of file bib.doc

The note in this sample is for clarification only. Do not repeat it in the file you send to AFIADL.

NOTE: Most AFIADL courses do not need bibliographies. Do not send bibliographies for Air Force publications only.

Bibliography Times New Roman, 16 pt, bold, flush left

Books Times New Roman, 14 pt, bold, flush left

Ruban, Melvin R. Fundamentals of Corrosion Prevention. St. Louis, Missouri: The C. T. Mosley Company, 1987.

Commercial Manuals Times New Roman, 14 pt, bold, flush left

Measuring Tools. Davenport, Iowa: Keystone Company, 1988.

 


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Contents of file leg.doc

The notes in this sample are for clarification only. Do not repeat them in the file you send to AFIADL.

Copy for Legends for Test Item Figures

NOTE: Number each figure you submit for use with multiple-choice test items as T–?, as shown below. When AFIADL develops the URE for the volume, the figures will be inserted into the unit   files as near the related URE item as possible. During final layout, the editor will renumber the figure legends so that they will be in consecutive sequence with the other figure numbers in the unit. If any of these figures are used on a course examination, the ISS will renumber them appropriately.

Figure T–1. Test item 612–5. [ft–01.jpg]

Figure T–2. Test item 613–2. [ft–02.jpg]

Copy for Legends for Appendixes

NOTE: Use alpha designators (A, B, C, etc.) for appendixes.

NOTE: If you send appendix figures, submit the legend copy like this so that we can identify exactly where to place each appendix figure:

Appendix A. Aerospace Vehicle Insulation Inspection [fa–01.jpg] [fa–02.jpg]

Appendix B. LGM30G AVE Removal and Replacement [fa–03.jpg] [fa–04.jpg]

Appendix C. Missile Carriages [fa–05.jpg]

 

Copy for Legends for Foldouts

 

Foldout 1. Wiring diagram.

Foldout 2. Wiring diagram (cont'd).

Foldout 3. Electrical symbols. (Reproduced by permission of the Super-Cala Corporation.)


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Contents of file u0.doc

The notes in this sample are for clarification only. Do not repeat them in the file you send to AFIADL.

NOTE: Turn OFF the automatic numbering feature in Word before you type any options.

NOTE: Type one space after the letter and period at the beginning of each option.

NOTE: Type a period at the end of each option.

CDC 1B256–01

topicid001.

beginitem ans=b import=i endid

To ensure proper sight alignment, the shooter should concentrate on

a. breath control.

b. the front sight.

c. trigger squeeze.

d. the rear sight.

enditem

 

beginitem ans=c endid

The act of pulling the trigger straight to the rear until the hammer falls is called

a. trigger control.

b. sight alignment.

c. trigger squeeze.

d. breath control.

enditem

 

beginitem ans=b import=c endid

What is the most important fundamental of shooting?

a. Trigger squeeze.

b. Trigger control.

c. Sight alignment.

d. Breath control.

enditem

 

topicid002.

beginitem ans=d import=c endid

The most important time to have perfect sight alignment is

a. during breath control.

b. just before pulling the trigger.

c. when you apply trigger squeeze.

d. while the bullet is traveling through the barrel.

enditem


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AFIADL graphics requirements

File format and name conventions

 

File format:    preferred — GIF, JPG, EPS
                      acceptable — TIF, PCX, WMF

 

For EPS graphics:
      — Save in ASCII rather than binary form.
      — Include a preview in the file. An excerpt from the Help menu in Word:

If an Encapsulated PostScript graphics file contains an embedded TIFF or Windows Metafile preview, a representation of the image appears on the screen. The quality of the preview depends on the resolution of the TIFF or Windows Metafile image embedded in the Encapsulated PostScript file when it is created. Low, medium, and high resolutions are generally available for creating an EPS file. The higher the resolution of the preview image, the larger the EPS file size will be. Because such previews are intended primarily to be used to position images on the page, resolution is often low. A high-resolution preview is not necessary because it is discarded when the EPS file is printed to a PostScript printer.

 

All graphics should be in same format, but it is acceptable to mix formats, if necessary.

 

Use dual numbers for file names — for instance, if the graphic is figure 1–1, the file name should be
F1-01.EPS (use the file format for the extension). File names should not have any spaces.

Size and resolution

 

Maximum size: 6 × 9 inches
      Start with large size (we can keep details when we reduce it).

 

Laser printer resolution is 600 dpi — scan at appropriate resolution for this output.

Miscellaneous

 

No color graphics, unless they are to be printed in color (justification required).

 

All graphics will be inserted into portrait-oriented pages. If a graphic is to appear in landscape orientation (sideways) in a CDC, it must be rotated 90 degrees counterclockwise (this should make the head of the graphic on the left side of the file).

 

Graphics identification numbers should be as small as practicable and at the bottom of the graphic. Make the text of the number just large enough to be legible.

 

Allow ¼-inch white space of margin — too much or no white space makes working the page layout difficult.

 

Do not draw a box around the graphic.

 

Do not include figure number or legend as part of the graphic.

Provide a hard copy of each graphic: 

    —  “File copy” printed over graphic is unacceptable.                               

    — One figure per page.

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Appendix B. Supplemental Submissions

Format for replacement or new multiple-choice items

Format for URE and CE changes

Format for changes for the text

Sample letter of transmittal for a supplement

Checklist for shipping supplemental material

Author’s procedures for developing a change supplement  

Author's change supplement coordination review checklist

 

 

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Format for replacement or new multiple-choice items

The notes in this sample are for clarification only. Do not repeat them in the file you send to AFIADL.

NOTE: Turn OFF the automatic numbering feature in Word before you type any options.

NOTE: Type one space after the letter and period at the beginning of each option.

NOTE: Type a period at the end of each option.

topicid001.

beginitem ans=b endid

To ensure proper sight alignment, the shooter should concentrate on

a. breath control.

b. the front sight.

c. trigger squeeze.

d. the rear sight.

enditem

 

beginitem ans=c endid

The act of pulling the trigger straight to the rear until the hammer falls is called

a. trigger control.

b. sight alignment.

c. trigger squeeze.

d. breath control.

enditem

 

topicid002.

beginitem ans=c endid

Sight misalignment due to sideward pressure on the trigger is caused by faulty

a. sight picture.

b. breath control.

c. trigger squeeze.

d. hand and eye coordination.

enditem

 

beginitem ans=d endid

Which of these best describes handgun trigger control?

a. Pull the trigger straight to the rear until the hammer falls.

b. Time your shots to finish the course of fire in the allotted time.

c. Hold your wrist and elbow locked and concentrate on the front sight until the weapon fires.

d. Moving only your forefinger, uniformly increase pressure on the trigger straight to the rear until the weapon fires.

enditem


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Format for URE and CE changes

The notes in this sample are for clarification only. Do not repeat them in your submittal to AFIADL.

NOTE: If the course you are supplementing is in the field under its old number, refer to it here by its old number.

NOTE: Use the table function in Word to format your changes.

NOTE: If the errata or supplement does not cause changes to URE or CE items, please say, “No URE or CE changes.”

NOTE: Double-space after each entry in the Correction column.

NOTE: Be sure to send hard copy.

Changes for URE 3E951–03–9504, edit code 01

Page

Item Number

TS Number

Correction

3

9

406

In the stem of the question, change “soldier.” to “solder.”

3

13

409

In option b. change “powder” to “power”

In option d. change “on” to “off”

9

53

442

Delete.

Changes for CE 3E951–900–01

Page

Item Number

Correction

10

65

Delete.

12

75

Rekey from “d” to “c”
 

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Format for changes for the text

The notes in this sample are for clarification only. Do not repeat them in your submittal to AFIADL.

NOTE: Use the table function in Word to format your changes.

NOTE: Be sure to send hard copy.

Changes for the Text: Volume 1

General Note: Throughout the volume, change “you should get authorization” to “you must get authorization.”

Pen-and-Ink Changes:

Page

Subject

Line(s)

Correction

2–4

 

26–29

Change “You can keep . . . parts, place them” to “Place the leftover parts”

2–7

017–10

 

Delete.

2–13

 

3 & 4 fr bot

Change “in a reasonable time (72 hours).” to “at once.”

2–17

 

20–25

Change all references to “Vehicle Authorization and Utilization Board (VAUB)” to “Logistics Group Commander or equivalent”

2–21

025–3

 

Delete.

2–24

025–3

 

Delete.

3–5

 

19

Change “58” to “25”

 

 

21

Change “$117” to “$122”

3–24

033–16

 

Delete “and d”

 

Page Changes:

Remove:

Insert:

i–ii

i–iii

 

5–1 — 5–62

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Sample letter of transmittal for a supplement

The notes in this sample are for clarification only. Do not repeat them in the document you send to AFIADL.

NOTE: If the course you are supplementing is in the field under its old number, refer to it here by its old number.

NOTE: Select the appropriate statements. Include other attachments as required. Modify this format to suit your needs and to convey other important information on your materials.

NOTE: Use letterhead.

MEMORANDUM FOR AFIADL/DCC

FROM: CC or other appropriate authority

             Street address

             Base, state, ZIP + 4

SUBJECT: Change Supplement for CDC 29570, Automatic Digital Switching Technician,
Volumes 1, 2, and 3

1. This change supplement is being sent to you as directed for publication.

2. The CDC writer is TSgt John Smith (DSN 000–0000), E-mail address: john.smith@airbase.af.mil.

3. Forms and publications referenced in this material are current.

4. There is (is no) reference to medical treatment in this material.

NOTE: If material has reference to medical treatment, verify that the material has been reviewed by an appropriate medical authority.

5. There is (is no) copyrighted material in this supplement.

NOTE: If a supplement has copyrighted material, enclose a copy of each copyright release along with a copy of each request. If copyright release is new, also send ACK.DOC file. If a bibliography is needed, send BIB.DOC file.

6. There is (is no) For Official Use Only material in these volumes.

7. No classified information is contained in these volumes.

8. All figures (except foldouts and figure 1–5, which is a photograph) are sent in electronic format. Coordination hard copies are provided.

9. Figures have been cleared through the graphics shop, as necessary.

10. This supplement affects UREs 29570–01–01, 29570–02–01, 29570–03–01, and CEs 29570–900–35 and –36. or This supplement does not affect UREs 29570–01–01, 29570–02–01, 29570–03–01, or CEs 29570–900–01 and –02.

NAME, Grade, USAF
Duty Title

 

Attachment:

Checklist for shipping supplemental material

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Checklist for shipping supplemental material

The note in this sample is for clarification only. Do not repeat it in the document you send to AFIADL.

NOTE: Mark applicable areas with an “X.” Mark nonapplicable areas with “N/A.” Write in the number of items, when needed.

Course/volume ______________________________________________Date_______________

Preparing agency_______________________________________________________________

Administrative materials

 

AF Form 74, Communication Status Notice/Request

 

Letter of transmittal

 

Copyright release (copy)

 

AETC Form 469, Career Development Course Chart (Part 1) (if not previously sent)

Diskettes

 

Number of text diskettes

 

Number of graphics diskettes

 

Number of CDs

 

Total number of diskettes and CDs

Files

 

P&i.doc (include changes to existing URE items)

 

insert.doc

 

leg.doc

 

newitems.doc (How many new multiple-choice items are included?)

 

readme.doc

Graphics

 

Number of replacement/additional figures

Hard copies

 

Coordination hard copies of graphics

 

Foldout replacements/additions

 

Marked volumes

Other

 

(Identify)

Course author information

Name/rank ____________________________________(print/type)

Signature _____________________________________ Date ___________ DSN ____________

E-mail address _________________________________

Author’s supervisor _____________________________(print/type)

Signature _____________________________________ Date ___________ DSN ____________

 


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Author’s Procedures for Developing a Change Supplement  

1.      Use these instructions along with the instructions stated in the Guide for Authors, Fifteenth Edition.

2.      After you coordinate with your team lead and decide that a change supplement will be the strategy you use, request printed and electronic copies of your course.  You may or may not be able to obtain a current electronic version.

3.      You will need to go to the templates to generate new files for the following:

 

 

Pen-and-Ink Changes

a)      Use current 00P&I template to do pen-and-ink changes.  If you have pen-and-ink changes that occur more than ten times in a volume, do a general note.

b)      Check all pen-and-ink changes for accuracy, continuity with existing text, conciseness, and correct page, subject, and line count.

c)      When you are combining supplements, check the old pen-and-ink changes against the new ones.  (NOTE:  New changes can alter or invalidate earlier ones.)

d)      Incorporate in the volume or volumes being supplemented any text changes you find in the previous shipping list.

e)      Check whether changes in the text require changes in the preface, table of contents, or unit menu pages.  (NOTE:  Such changes are required most often when units are added or deleted.)

f)        Prepare an accurate listing of replacement or additional pages at the end of the pen-and-ink section under Page Changes.

g)      Check whether UREs and CEs are affected by changes.  Put only URE text changes in the supplement.  Do not put URE rekeys, deletions, or CE deletions, changes, or rekeys in the supplement.

h)      Review all materials to make sure you did everything and did it right.

 

 

Replacement Pages

a)      Create a cover page by using 00ChngSup template.  Fill in correct information at prompts.

b)      Verify proper placement of all new materials.

c)      Determine what the replacement pages will be.  If you replace one side of a page, you must replace the other side also.  Using red ink or pencil, write “replace” on both sides of the page to be replaced.

d)      Use current 00REPLPG template to generate the replacement pages.  (Replacement pages are pages that would have six or more pen-and-ink changes on them.)

e)      Number each page in the correct sequence.  Even numbers must go on the left and odd numbers on the right. 

f)        Assure continuity from the original text to the replacement page(s) and back again. (NOTE: Sometimes blank pages or a, b, c pages have to be added to make this work.)

g)      Include the new graphics along with the old.  Every graphic that you want used must be included in you supplement package. Make sure each graphic corresponds to its figure number.

h)      Do not insert the graphics: just put each legend where you want the graphic to be placed.

i)        Make sure the lessons are properly numbered.  Keep numbering consistent with original text.  (Use a, b, c lessons if necessary.)

j)        Check UREs and CEs.  Put only URE text changes in the supplement.  Do not put URE deletions or rekeys, or CE deletions, changes, or rekeys in the supplement.

k)      Use the template to do a back cover.

l)        Assemble all hard copy pages in order.

m)    Review all replacement page material to make sure you did everything and did it right.

4.      Create a README.DOC file for special instructions and comments and also for any URE and CE changes and deletions for a particular volume.

5.   Double-check to be sure you have included all necessary electronic files (i.e., files AFIADL will need to prepare your supplement for print).  Also be sure that you do not include any unnecessary electronic files or hard copies (unit files, graphics that will not be printed, etc.).

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Author's Change Supplement Coordination Review Checklist

Author's Change Supplement Coordination Review Checklist
Supplement Number:                                                                     Edit Code:
Suspense:

Circumstances:

Combined supplements, and checked old pen-and-ink changes against the new ones.

If materials were previously deleted, made sure the pen-and-ink section does not contain corrections to the deleted materials.

Made sure shipping list incorporates any text changes to the volume or volumes being supplemented.

Checked pen-and-ink changes for accuracy, continuity with existing text, conciseness, and correct page, subject, and line count.

Checked pen-and-ink entries against replacement pages to make sure there are no pen-and ink changes for those pages. (Incorporated the P&I changes in the replacement pages.)

Assured continuity from the original text to the replacement page(s) and back again.

Prepared an accurate listing of replacement or additional pages at the end of the pen-and-in section.

Changes preface, table of contents, or unit menu pages if changes in the text affected them.

Made sure lessons are properly numbered.  Kept the numbering consistent with the original text. (Used a, b, c, lessons and pages if necessary.)

Made sure all STQ have answers.  Incorporated new answers into the old answers at the proper places through page replacement or pen-and-ink changes.
Checked the impact on URE and CE items based on text changes: additions, deletions, rekeys, and pen-and-ink changes.
Made sure new page numbers correlate with old page numbers from the original text. (For example, made sure odd and even pages are still in sequence.)
Carefully double-checked all materials, including new and existing changes, pertinent to this supplement.
 
Supervisor's Signature and Title                                                                Date
 
Author's Signature and Rank                                                                    Date

 

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Appendix C. Revising by Reusing Existing Materials

 

Introduction

This method is the standard way to revise course materials. Generally, the concept behind it is that you identify what you change and we review only the changes.

 

What we’ll cover

This appendix takes you step-by-step through the revision process. Specifically, these instructions tell you how to revise by combining archives with new material.

 

Keep existing course current

·         Post shipping list changes, supplements, etc.

·         Keep up with changes in your career field and note how they affect your course.

·         Keep informed of any publication or similar changes that affect your course.

·         Identify and get new or updated information to use to revise your course.

 

Make a plan

·         Review the STS against the printed course.

·         Decide what material can remain and what you must delete.

·         Identify STS elements that require you to add new material.

·         Identify sources you can use to write new material.

·         Identify graphics requirements and get the graphics shop working.

·         Make sure you have an archived disk copy of your course.

·         Know what you must write yourself.

“Master” your graphics

·         Identify any new graphics and give the requirements to your graphics shop.

·         Identify graphics you can reuse from the current course. Once you’ve identified them, get digitized copies:

·         If you have a digitized graphic on hand, copy it onto a new disk for this project. This becomes the graphics disk (one of several) you will send with the completed project.

·         If you do not have a digitized copy of a graphic, see whether the graphics shop has one. If so, ask for a new disk and coordination hard copy.

·         If your graphics are in a format other than GIF, JPEG, or EPS, get the graphics shop to convert them.

·         Make sure the graphics files are named properly and the coordination hard copies are marked with the same file name.

·         If you need graphics from other CDCs:

·         Ask the CDC writer to send you a disk copy.

·         If that is not possible, ask your graphics shop to create a new graphics file for you from the hard copy in the volume where you saw the graphic).

·         When you send graphics with revised course material:

·         Send a graphics file on disk and a coordination (printed) copy of each graphic.

·         Identify each graphic by figure number.

Step-by-step procedures

 

 

 

 

Step

Action

1

·         Use the archived word processing files on the disk that you received at coordination time on the existing course.

·         Get two sets of your most recent printed course (issued with last revision).

2

Assemble your “raw” materials:

·         Printed copy you’ve marked to show deletions and additions (your up-to-date file copy).

·         Materials you’ve assembled to support new text you will develop.

·         Word processing files.

·         New text you’ve prepared.

·         Clean copy of printed version of volume you are revising.

3

Use the clean printed copy to prepare your “road map”:

·       Cross out all deleted material (text, graphics, self-test questions, 

      answers to self-test questions, and UREs).

·         Write in corrections of less than a paragraph where they occur.

·         Where you need to replace material (paragraph length or longer 

       including both text and graphics):

·        Make an "X" over the material.

·        Write “Replace” in the margin next to the material.

·         Where you need to insert new material (text and graphics):

·        Write the word “Insert” in the margin.

·        Draw an arrow to the location for the insert.

·          Indicate moves as necessary

·        Renumber lessons as appropriate.

·        Note lesson moves from one section or unit to another.

·        Renumber units as appropriate.

Correct spelling and printing/typographical errors.

 

4

Update your word processing files:

·        Check currency and consistency of regulations, manuals, instructions, forms, AFTO names, and acronyms.

·        Follow the road map you made in the printed text.

·        Decide the order in which you make your changes.

·        Delete materials as appropriate.

·        Move materials as appropriate.

·        Insert and merge new paragraph length or longer material as appropriate.

·        Place [[[New Material on a separate line at beginning.

·        Place [[[End New Material on a separate line at end.

·        Indicate graphics placement by putting the legend on a separate line following the paragraph where you make first reference to the figure.

5

Revise your test item bank:

·        Delete test items related to deleted text from the U0.doc file.

·        Review items related to reused text for accuracy.

bullet

Change terminology if appropriate.

bullet

Correct any spelling or typographical errors.

bullet

Validate the correct answer.

·        Prepare and insert new items for:

bullet

New material added to a lesson.

bullet

New lessons added to a unit

bullet

New units added to the volume.

·        Indicate text support in your word processing file.

6

Assemble your package:

·        Create a new front.doc file using the appropriate template.

·        Check for:

bullet

Revised unit menu pages.

bullet

Hard copy of graphics.

bullet

Misspellings (run spell check program).

bullet

Inclusion of all changes from your marked road map.

Assemble your files:

bullet

Front.doc

bullet

Unit.doc files

bullet

Trailing matter files (appendixes, glossary, bibliography)

bullet

U0.doc (test item bank)

bullet

Graphics files (one for each graphic used)

Assemble your package:

bullet

Letter of transmittal

bullet

Graphics hard copies

bullet

Disks with files

bullet

Marked-up book (your road map)

7

Mail your package to the Institute:

AFIADL/DCC

50 South Turner Boulevard

Maxwell, AFB, Gunter Annex AL 36118-5643
 

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Air Force Institute for Advanced Distributed Learning
50 South Turner Blvd
Maxwell AFB-Gunter Annex AL 36118-5643