WRITING USER-FRIENDLY DOCUMENTS
Use Pronouns to Represent the Reader
|Submission of applications.||What must I do if I want a loan?|
Use "we" to refer to your agency.
Use "we" to refer to your agency in the text of the regulation. By using "we" to respond to questions, you state clearly what your agency requires and what your agency's responsibilities are. You also avoid the passive and use fewer words. Since you will never be asking the questions (only the reader does that), you should not use "we" in section headings. You can define "we" in the definitions sections of your document if that will help the reader.
|Loan applications will be reviewed to ensure that procedures have been followed||We review your loan application to ensure that you have followed our procedures.|
|The Office of Consumer Affairs will process your application within 30 days after receipt.||We'll process your application within 30 days of receiving it.|
Use "I" to represent the reader in section headings. Use "we" in place of your agency name. You'll save words and make your regulation more readable.