WRITING USER-FRIENDLY DOCUMENTS
Put only one topic in each paragraph to help your reader keep each idea
Separating different topics into paragraphs is another way to help your reader
understand your document. By making sure that each topic is in a separate
paragraph, you give the reader a better idea of the underlying organization.
"Limit Each Paragraph to One Idea In Your Letters"
Good paragraphing is similar to using tables because it shows your reader the
important issues and their relationship to subordinate topics. This is especially
true because the new paragraphs that you identify often become subparagraphs.
|(a) Notice of a bid advertisement shall be published in at least one local
newspaper and in one trade publication at least 30 days in advance of sale. If
applicable, the notice must identify the reservation within which the tracts to be
leased are found. Specific descriptions of the tracts shall be available at the office
of the superintendent. The complete text of the advertisement shall be mailed to
each person listed on the apporpriate agency mailing list.
||(a) We will publish an advertisement to solicit bids 30 days before the sale.
(1) We will publish the notice in at least one local newspaper and in one
(2) The notice will identify any reservation within which the tracts to be
leased are found.
(3) We will mail the complete text of the advertisement to each person listed
on the apporpriate agency mailing list.
(b) Specific descriptions of the tracts will be available at the superintendent's
As the example above shows, indentations and "white space" greatly improve
the readability of your rule. When you use separate paragraphs for each idea,
you show your reader how the regulation is organized and which ideas are more important.
Use paragraphs to help your reader understand which topics