LODGING AND FINANCE
**** SOS is NOT the POC for problems with finance. SOS cannot assign fund cites, cut orders, arrange special lodging accommodations, authorize per diem changes, or provide other Defense Travel Services (DTS). Contact your unit training or financial manager. DO NOT contact SOS for lodging, financial, or orders assistance.
The SOS schedule and curriculum are focused on an unaccompanied officer residing in the dorms. All Air University student lodging is managed by 42 ABW/FSS and rooms are automatically reserved for SOS students. SOS does NOT coordinate special accommodations, change out room assignments, or address lodging issues. If you have Lodging questions, contact Maxwell Lodging at COMM 334-953-3931 or DSN: 493-3931.
Room accommodations vary, some have kitchenettes and others simply have a microwave and mini fridge. SOS does NOT control where students are assigned. Students are housed with members of their flight and squadron to facilitate team cohesion. While some variances occur due to space availability, The FIRST priority of SOS is to keep flights together. You will receive your room assignment during student inprocessing (day prior to class start). Until inprocessing has concluded, lodging is unable to provide you with a description of your room or where you will be assigned.
While SOS is NOT an authorized accompanied TDY, many students elect to bring their spouses and families with them to Maxwell. SOS offers these students the choice of being assigned to the accompanied squadron each class. This courtesy rotates between the six student squadron each class and gives spouses the benefit of being around other spouses in the same unit and under the same commander. Being in the accompanied SQ does NOT guarantee child care or lodging will be available.
Students Bringing Their Spouse
Student spouses are NOT allowed in student lodging rooms. Students bringing their spouses may request a single room, with private bath if they coordinate with SOS Student Services. Private suites are limited and are issued on a first come, first served basis. If these suites are no longer available, your only option is to stay off-base.
Students With Dependents
Students bringing children may ONLY stay in the local area. If you are a single parent and bringing your dependents, you will need to coordinate off-base accommodations in the local area and contract the Maxwell Child Development Center (CDC) to secure childcare services. Maxwell CDC slots are secured on a space-available basis ONLY. Maxwell CDC can be reached at COMM: 334-953-6667 or DSN 493-6667.
If your spouse will not stay throughout the duration of SOS or will be arriving at a later date, you must coordinate with SOS Student Services. You will forfeit your room assignment BEFORE or AFTER your spouse arrives if you cannot secure a private suite. If your spouse leaves SOS early and you desire to move back on base there is no guarantee a lodging room will be available or that you will be billeted near your flight. Lodging will NOT issue non-availability slips if this occurs. Again, all expenses incurred are the student’s responsibility. As a reminder, no dependents are allowed in ANY lodging room. If you bring dependents, you may only stay off-base.
SOS CANNOT recommend off-base lodging locations for students.
Temporary Lodging (TLF) and Pet Friendly Accommodations
TLF units are only available for students PCSing enroute to their next duty station. These students should contact Maxwell Lodging and be prepared to e-mail/fax a copy of their orders. Pets are NOT allowed in student lodging. Pet friendly TLF units are for Students PCSing enroute to their next duty station. Contact Maxwell Lodging to secure TLF.
SOS will NOT issue a non-availability slip and any expenses incurred will be the student’s individual responsibility. Again, SOS in NOT an authorized accompanied TDY.**** It is YOUR responsibility to coordinate special accommodations.
Students bringing their spouse and/or dependents should email SOS Student Services (firstname.lastname@example.org) to be placed in the accompanied squadron.****
SOS can NOT authorize any additional expenses regarding the information below. ALL finance and travel issues should be coordinated through your home station and/or MAJCOM A1 training managers.
Per Diem and Lodging Rates
All students are paid approximately $27 in partial per diem and a $60 lodging rate per day. For the most current lodging and partial per diem rates students should consult the DOD Defense Travel Website at www.defensetravel.dod.mil. Students will have a minimum of 1 lunch hour per day and have access to the base dining facility (DFAC) for breakfast and dinner Monday through Friday, and brunch and dinner on Saturday and Sunday. Students may NOT eat in the DFAC during lunch hours.
The only students affected by JTR changes are those authorized billeting off base (only students TDY en-route that brought their family are authorized off base billeting, and only when a TLF is not available). These students will receive a flat rate per diem for long term TDY. For TDYs from 31 to 80 days travelers are authorized 75% of the local per diem rate (Lodging plus Meals and Incidental Expenses). SOS students authorized off base billeting will receive $62.25/day for lodging (regardless of cost) and $34.50 M&IE instead of the $83/$46 they would receive at 100%
Caveat: any traveler unable to find suitable commercial lodging at the reduced per diem rate should contact their Commercial Travel Office (CTO) for assistance. If both the traveler and the CTO determine that lodging is not available at the reduced per diem rate, the Authorized Official may then authorize actual lodging (not to exceed the locality per diem rate). However, the traveler will receive M&IE at the reduced rate (75% for TDY of 31-80 days).
Students not authorized billeting off base that go off base anyway (because of family or a pet) will receive the same lodging and per diem rate as the on-base students. Students in this situation will receive $60 lodging (regardless of cost) and $27 M&IE.
Students Residing Off-Base
Students residing off-base are NOT authorized increased per diem or lodging rates. Because SOS is not an authorized accompanied TDY and has already reserved a room for you, the decision to reside off-base is voluntary and students will be reimbursed at the current lodging rate and pay the difference out of pocket. Again, SOS cannot alter or increase any expenses for you. Contact your Wing or MAJCOM training manager if you have questions.
Rental Vehicle Policy
SOS does NOT provide students rental cars, nor can it authorize their use on your orders. Students do not require a vehicle during their time at SOS but may find it more convenient to bring a personal/rental vehicle. You do not need to register a vehicle when you arrive on Maxwell. Contact your unit training/financial training manager if you will need personal transportation.
**** Additional expenses occurred as a result of bringing a spouse and/or dependents to SOS are the student’s responsibility.
Last Updated: 19 December 2014